Bahia
Principe Wedding Information
For additional information and arrangements, please contact:
Ms. Paloma Flores, Karla
Rabadán, Patricia Caballero, Talina Garcia
Phone: 52-984-875-5000 ext 28117 or 28417
Fax: 52-984-875-5004
Email:
grupostulum@tulum.bahia-principe.com
Standard Wedding Package
- All legal fees for judge, marriage license and
certificate
- Marriage ceremony with music from CD; clients can
bring their own music
- Decorated location; the wedding location will be
assigned after arrival
- Floral bouquet for the bride and buttonhole for
the groom
- Wedding cake for 18 persons and 2 bottles of
domestic sparkling wine
- A la carte dinner at one of the specialty
restaurants for bride & groom (depending on
size of wedding party dinner must come with set menu and will count as one
of their dinners allowed to for the rest of the wedding party)
- Flower arrangement on the table
- Free upgrade for the wedding couple to ocean view
room upon availability
- Special amenities in the room.
- Cost: check with
wedding coordinator for price/availability
Required Documents
- Valid passports are required to get married in
Mexico
- Birth certificate with Apostille by the Mexican
embassy or legalized by a notary and the translation into Spanish; the
birth certificate should show also the names of the parents of the couple.
- Divorce papers or death certificate and the
translation into Spanish. The original copy and the translation of the
document has to be legalized (Apostille).
- Tourist Card. Clients get this card upon arrival
at the airport in Mexico.
- Medical Papers: Blood tests
(Sexually Transmitted diseases – VDRL, HIV,
Blood Type) and medical certification stating that all results were
negative and patient is physically in good health. You have to get these
papers done here in Mexico (approximate
cost 70,-- USD per person) .
- Four witnesses: two for the bride and two for the
groom with valid passports. (The
parents of bride and groom cannot be witnesses) The witnesses have to be
older than 18 years. All witnesses must come in person to the appointment
with the wedding coordinator with their valid passport and tourist card at
least 4 labor days prior to the wedding.
- All the translations have to be done by computer
or typewriter, not handwritten. They have to show the name and signature
of the person who did the translation. Translations can be done at the
Hotel – 20 USD per page.
Extra Services
Available
- DVD 25 minutes, with edition
(check with wedding coordinator for
price/availability)
- Photo Packages (To
be paid to the photographer, the package includes an album and picture
frame 6x8, negatives not included).
- Photographer:
Conrado González, e-mail:
direction@conradophotographer.com
Web page:
www.conradophotographer.com
24 PHOTOS (6x8 or 15x21 cm)
36 PHTOS
50 PHOTOS
70 PHOTOS
All above mentioned
items must be paid in cash directly to the supplier.
Check with wedding coordinator for
price/availability
- Live Music
Mexican Guitar Trio (set 45 minutes)
Mariachi (set 45 minutes)
Saxophonist (set 45 minutes)
- Additional sparkling wine or Champagne:
Domestic Sparkling Wine (price per bottle)
Moet Chandon (price per bottle)
- Extra flowers, prices depending on size and kind
of flowers.
- Special Spa treatments, prices depending on
requested service.
- Special Lobster dinner for two, price depending on
location and menu.
Conditions
- Check with wedding coordinator for
price/availability
- Request for wedding to be received in the hotel in
advance.
- Wedding date and time subject to availability and
hotel confirmation.
- Invoice and payment to be done directly in the
hotel.
- Wedding package, conditions, optional extras, and
prices are valid until further notice.
- Legalization of matrimony in the country of
origin. You will have to legalize your marriage license (Apostille). We
recommend you to check with your local offices if the legalization can be
done by the Mexican Embassy or Consulate in your country or if they
require to get it done here in Mexico. Cost for the legalization is not
included in the wedding package.
- All details, services, and request of extras need
to be discussed and confirmed directly with the wedding department.
- All guests must be punctual to their dinner
reservation, otherwise after 15 minutes later the reservation will be
automatically cancelled.
- Groom, Bride & witness must come in person to the
appointment with the wedding coordinator with all documents required at
least 4 labor days prior to the wedding date.
Religious
Ceremony
Standard Package
- Fees for a religious ceremony and the minister.
(This ceremony does not have legal value,
is only a blessing or a renewal of vows, that is why in this case the
couple does not have to bring any legal documentation).
- Ceremony and decorated location;
clients can choose the location upon arrival.
- A la carte dinner at one of the specialty
restaurants. Depending on size of wedding
party dinner with set menu.
- Free upgrade for the wedding couple to ocean view
room upon availability.
- Special amenities in the room.
- Cost: check with
wedding coordinator for price/availability
Deluxe Package
- Fees for a religious ceremony and the minister.
(this ceremony does not have legal value,
is only a blessing or a renewal of vows, that is why in this case the
couple does not have to bring any legal documentation)
- Marriage ceremony with music from CD; clients can
bring their own music
- Decorated location; clients can choose the
location upon arrival.
- Floral bouquet for the bride and buttonhole for
the groom.
- Wedding cake and 2 bottles of domestic sparkling
wine.
- A la carte dinner at one of the specialty
restaurants (Depending on size of wedding
party dinner with set menu)
- Flower arrangement on the table
- Free upgrade for the wedding couple to ocean view
room upon availability
- Special amenities in the room
- Cost: check with
wedding coordinator for price/availability
Extra Services Available
- DVD 25 minutes, with edition
(check with wedding coordinator for
price/availability)
- Photo Packages (To
be paid to the photographer, the package includes an album and picture
frame 6x8, negatives not included).
- Photographer:
Conrado González, e-mail:
direction@conradophotographer.com
Web page:
www.conradophotographer.com
24 PHOTOS (6x8 or 15x21 cm)
36 PHTOS
50 PHOTOS
70 PHOTOS
All above mentioned
items must be paid in cash directly to the supplier.
Check with wedding coordinator for
price/availability
- Live Music
Mexican Guitar Trio (set 45 minutes)
Mariachi (set 45 minutes)
Saxophonist (set 45 minutes)
- Additional sparkling wine or Champagne:
Domestic Sparkling Wine (price per bottle)
Moet Chandon (price per bottle)
- Extra flowers, prices depending on size and kind
of flowers.
- Special Spa treatments, prices depending on
requested service.
- Special Lobster dinner for two, price depending on
location and menu.
Conditions
- Check with wedding coordinator for
price/availability
- Request for wedding to be received in the hotel in
advance
- Wedding date and time subject to availability and
hotel confirmation
- Invoice and payment to be done directly in the
hotel
- Wedding package, conditions, optional extras, and
prices are valid until further notice
- All details, services, and request of extras need
to be discussed and confirmed directly with the wedding department
Frequently Asked
Questions
Can we have our blood test taken before we arrive to
Mexico?
The majority of our guests do their blood
tests here in México. That’s the more convenient way for you to get the
medical papers, because you won't need any translation and neither Apostille
or certification. The option that we have to do the blood tests here in
México is at the hotel in our medical center, with our doctors, you have to
go to Hacienda Doña Isabel that is the first yellow building at the entrance
of the Resort there is our medical center, so you have to be there before
12:00 pm and the results will be ready the next day the cost is 70 USD per
person.
In case you will decide to have it done in your country don’t forget that
they will have to be dated not prior to the fifteen days counting backwards
to your wedding date. So you have to have the blood tests and medical
certificate translated into Spanish and Apostille them at the Mexican
Consulate or Embassy at your country or certified them in a Notary
As we are
All-Inclusive, do we need to pay charge for extra guests?
Weddings are not part of the All-Inclusive
package, therefore you would need to pay the wedding package and the extra
charges in case you have , the charge includes cake for 18 persons and 2
champagne bottles for your wedding group as well as an extra dinner in one
of our a La Carte restaurants for your wedding night. All the fees are going
to be charged at your room bill, and you will have to pay it at the end of
your vacations when you leave the hotel.
What
documentation is required & when is it required?
-
Valid passports
-
Tourist cards that you'll get entering the
country at the Mexican airport,
-
Copy of your birth certificates translated
into Spanish (And Apostille by the Mexican Consulate or Embassy at your
country or certified them at a Notary in case you have different names on
your passports and birth certificates, ask to a Notary for what an Apostille
is.
-
Blood tests and medical certificate, that I
personally suggest you to do here, as it'd be quicker, cheaper and easier
for you.
-
Four Witnesses: with their passports and
tourist cards
I am
divorced, what papers do I need to bring?
You will need to bring the papers which are
listed, as well as some extra documents like the birth certificated
translated and Apostille, and the original divorced papers translated and
Apostille too. In case the bride doesn't have her maiden name in her
passport. She will have to translate and Apostille her birth certificate.
Please contact us for more detailed information.
How long do we need to be at the resort before we can be married?
You have to be in Mexico for 4 or 5 working
days before the ceremony. If you require a Blessing instead of the Legal
ceremony, you only need to be here 3 days beforehand, even when it falls on
a weekend.
Some of our guests will be staying in Cancun, but we would like them to join
our celebrations. Is this possible?
They can purchase our wedding day pass, which
enables them to come into the hotel between 8 a.m. till 11:00 pm., They will
then be able to use all of our all-inclusive facilities including the
wedding dinner. Please ask them to bring a photo ID with them. The cost of
the day pass is 50 USD per person
When do we need to make all our final decisions concerning the flowers, cake
etc.?
When you arrive to the hotel, we will have a
meeting with you to check all the wedding details, legal papers, location
and blood tests. During this meeting we will show you an album full of
photos from previous weddings and flowers. You can then decide exactly what
you would like to have about the pictures, video, flowers and cake.
Will I be
able to have my wedding dress steamed?
We will be able to arrange for your dress to be steamed here in the hotel,
but it has an extra charge, at your room you will find a price list of our
laundry.
What time of the day will our wedding be?
We normally have our ceremonies at 3:00, 4:00
or 5:00 p.m. We have found this to be the best time, as the heat of the day
has gone, yet we still have enough light to take all your beautiful wedding
photographs. If you prefer a different time, please let us know in advance,
so that we can inform the Judge or the Minister and confirm his
availability.
Can we rent tuxedos when we get to Mexico?
There is a place in Cancun that rents
tuxedos, but we highly recommend you to bring your own outfits. This saves
you any unnecessary stress, as you know that your outfits fit well because
you have tried them on before you come here.
Will there be a hairdresser to style my hair?
We have a Spa located within our hotel. They
have excellent hairstylists, and a selection of photos that you can look
through to get some ideas. They are also able to provide massages,
manicures, pedicures and facials. All these services have an extra charge,
and are payable to the Spa directly. Once you are in the hotel, you can make
the appointment directly with the Spa
What type of music will there be at our wedding ceremony?
Included at the packages is music from a
selection of CDs, or you can bring your own favorite ones with you (we need
4 songs one for the entrance, 2 for the signatures and 1 for the end), or
choose between few options that we have (classical, romantic, Latin,
Mexican… etc.) If you want to have live music you will have to pay an extra
charge, a very popular option with previous couples is the Mariachis. This
is a group of 5 guys dressed in traditional Mexican outfits, playing a
mixture of music with guitars, a violin and a trumpet. ¡¡¡Viva Mexico!!!
Where will our wedding dinner be?
You can choose from one of our A La Carte
Restaurants You will find descriptions and photos of these in the Restaurant
section.
Can we
arrange to get gift bags sent to the rooms of our guests?
If you would like us to send gift bags to the
guests rooms after arrival, we can assist you with that. Please write down
the name and the arrival date on the bag or the envelope. We can only send
the gifts to the rooms after the guests checked in, to avoid confusion in
case the guests change rooms upon arrival, and the cost is 2.50 USD per
room.
Will a judge
be performing the ceremony?
Yes, and one of us will be translating it for
you in case of civil wedding, and in case of a religious one the Minister
speaks English, so you don’t need a translator
Will we be able to have a brief rehearsal the night/day before?
Yes, if you wish you can have it in our main
buffet, please tell that to your wedding coordinator at your arrival when
she meet with you.
What color are the table & chair linens? (we are planning on making
personalized napkins for each of our guests to be used in place of name
cards on the tables)
It'll depend on the restaurant you'll choose
Do you have any ideas on guest gifts/favors? (perhaps a chocolate or candy
that is know to Mexico)
You'll be able to find something typical from
here in the Hacienda shops in the resort or in Playa del Carmen, the nearest
village.
Can we work together in preparing "welcome baskets" for our guests when they
arrive (possibly include bottled water, candy, chocolates, personalized
welcome note - I would like to send these ahead, as well as a weekly
itinerary, something along those lines)
We'll be glad to put that in the rooms, but
unfortunately we are too busy to have time for preparing presents with you
(sorry)
What are our
flower choices & costs?
Your bouquet, a boutonniere and the center of
the table arrangement will be included in your wedding package, if you want
more extra flowers they will have an extra cost (to let have an idea, a
small extra bouquet will cost you around 27 or 30 USD, 9 USD for a
boutonnieres and 17 USD for corsages)
Are candles available & if so what color & cost?
You'll be able to buy them here in the shops,
but the restaurants will already have candles in each table.
If the ceremony or reception is near a pool, will we be able to have
floating flower/candle arrangements in the pool?
Sorry, it is not possible to put floating
candles in the pool.
Will there be any additional costs for food, cocktails?
The wedding reception will be included, but
if you'd like to have a private cocktail by the pool it'll have an extra
charge per hour per person with drinks and bartender included.
Will we be able to work with the chef on the menu for the dinner?
The menus we can offer you are the ones you
speak with the wedding coordinator about - please request a list of options.
For any special request, I would need to talk in time with the chef and let
you know.
Cake choices & costs? (for 35 guests)
You can have the option of have it for free
instead of the dessert. If you still want to have both, the cake is for 18
persons if you want it bigger it'll cost you 58 usd.
Will a DJ be available & if so, is there an additional cost?
You'll be able to hire the disco from 8 to
11:30 pm at “La Rancherita Disco” and it'll cost you 150 usd per hour with
drinks, bartender, waiters and DJ included.
It will be closed only for you and your wedding guests, and then at 12:00 am
it will be open for the rest of our guests
Can a mariachi band be available during cocktail hour & if so, how much?
Yes, it'll cost you 330 usd for a 45 minutes
set.
When does the wedding package have to be paid in full to the resort?
At the end of your holiday as you'll be
settle your room bill.
Is there a photographer on site? If so, how much for how long & do you have
any references available?
Photo Packages (To be paid to the
photographer, the package includes an album and picture frame 6x8, negatives
not included)
Photographer: Conrado González, e-mail:
direction@conradophotographer.com
Web page:
www.conradophotographer.com
The dinner following the wedding at one of the a la carte restaurants, does
this include all the group? Is it somewhat private? Additional costs?
There will not be an additional cost for the
wedding dinner, which will be organized for the entire party. We will
reserve one of the specialty restaurant with a la carte service or serve a
set menu if there are 17 persons or more, the client can choose the set menu
from any of the restaurants (the same entrée, soup, main course and dessert
for all the group). Our clients have 3 dinners a la carte per 1 week staying
at the hotel, so the bride and the groom will going to have the 3 dinners a
la carte in our specialty restaurants and an extra one for their wedding
reception dinner, the rest of the guests will have to use 1 of their 3
dinners a la carte to the wedding reception dinner, so they will have 2
dinners a la carte in ours specialty restaurants and 1 for the wedding
reception dinner. You will have 1 hour and a half or 2 hours (depending of
the persons of the group) for your dinner and it will be with the other
clients from the resort, but we will reserved an area for you and your
guests.
Is there a choice of locations for the wedding?
Yes, we will show the clients upon arrival
the different wedding locations. We have beach and garden locations
I am wondering about the birth certificate that is required to get married
in Mexico, the normal birth certificate in Canada do not show parents´
names, is there any problem with that?
No, the birth certificate that you have with
out your parent’s names will work.
Can the rooms be located somewhat near each other?
We always request to receive the rooming list
latest 1 month prior to the arrival of the clients to be able to forward it
to the Front Desk Manager requesting the rooms to be assigned in the same
area of the hotel.
What you can
tell me about the resort's wedding photographer? Does he/she do both black
and white and color pictures?
When you arrive we show you his work and you
will also be able to speak with him before you decide. And yes he do both
pictures. Check out his website:
www.conradophotographer.com
Which ID’s does the government accept?
For the Government of Quintana Roo, the only
ID which is accepted for bride, groom, and the four witnesses is a passport.
The divers license is not accepted al a legal identification for the
marriage papers.
Does we are
required to have our birth certificates, including parents’ names,
translated into Spanish? Is also necessary to have it notarized or approver
by the Mexican Consulate?
If you bring your passports with you, and
your birth certificates and passports have the same names on it, you do not
have to worry about this part. With the small birth certificate and its
translation into Spanish it will be ok.
Our marriage
will be legal in Canada after having been performed in Mexico or if we will
have to have it legalized once we return to Canada?
Please ask to the Mexican Consulate in your
country for the details of the validity of the wedding certificate you’ll
receive here, as it depends a lot on the state of Canada where they live.
We are hoping
that 50 of our family members and friends with be joining us and staying at
the resort. My fiancé and I are looking to have a wedding on the beach with
a private reception to follow in an outdoor patio or beachfront location. I
have some questions below...
The wedding at the beach is ok, about a
private wedding reception, the one that is included at the package is at one
of our specialty restaurants and its not private, we are going to close one
section of the restaurant for you but the rest is going to be open for the
other guests of the hotel. In case you want a Private wedding reception at a
room or at the beach it will have an extra cost.
What
differences there are between the Bahia Prince Akumal and the Tulum?
The difference between the Tulum side and the
Akumal side is that the Tulum side is bigger than the Akumal, the Akumal
side has more junior suites but the Tulum has more ocean views. The Akumal
pools are like rivers and the Tulum side like lakes. Those are the main
differences
How much it would cost the translation in Mexico?
For the birth certificates 20 USD per sheet
ALL PRICES, PACKAGES, AND
REQUIREMENTS ARE SUBJECT TO CHANGE WITHOUT NOTICE
For additional information and arrangements, please contact:
Ms. Paloma Flores, Karla
Rabadán, Patricia Caballero, Talina Garcia
Phone: 52-984-875-5000 ext 28117 or 28417
Fax: 52-984-875-5004
Email:
grupostulum@tulum.bahia-principe.com
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